Skip to content
AptoAir
Contacts & phonebook

Customer data worth segmenting

Every person who messages you becomes a contact. Add your own fields, tag them, group them into phonebooks, and use all of it to personalise messages and target campaigns.
Custom fieldsTags & segmentsCSV import/export
Inbox
Search conversations
MR
W
Meena Raonow
Where is my order?2
AN
I
Arjun Nair4m
Do you ship to Kochi?1
Wv
C
Website visitor12m
What are your prices?
SQ
W
Sana Qureshi1h
Thanks, received it!
RV
F
Rahul Verma2h
Campaign · Diwali offer
Meena Rao
+91 98765 43210 · WhatsApp
AI active
Where is my order?
AI
Order #1042 shipped — Delhivery, arriving Thursday.
Campaign
Diwali sale — 30% off till Sunday 🎉
Reply as your team…
The record

More than a phone number

Alongside name, mobile, email and company, you define your own fields — city, plan, renewal date, preferred language, whatever your business actually needs. Those fields then become available as variables in every message, template and automation.

  • Custom fields you define, on every contact
  • Tags for segmentation and quick filtering
  • Notes for context that does not belong in a field
  • Contacts created automatically when someone messages you
Phonebooks

Groups you can actually send to

A phonebook is a named group of contacts. Build one by import, by filtering on tags and fields, or let your store fill one automatically. Campaigns send to phonebooks, so the quality of your segments directly decides the quality of your results.

  • Multiple phonebooks, and a contact can be in several
  • Build from tags, custom fields or an import
  • Store customers land in a phonebook automatically
  • Reuse across campaigns
Campaign · Diwali offer
Diwali offer · festive_sale_v2
Marketing template · 12,480 recipients
Sending…
0
Sent
0
Delivered
0
Read
0
Replied
Every message lands in that customer's own conversation — so when someone replies to the campaign, your agent and your AI can both see what was sent.
Import & export

Your data comes in and goes out

Import from CSV, mapping your columns to fields including your custom ones. Export whenever you want. There is no lock-in, and no version of this product where your customer list is held hostage.

  • CSV import with column mapping, including custom fields
  • Duplicates matched on the phone number, not blindly appended
  • Export the whole list or a filtered segment
  • Delete a contact and their conversation history goes too
From your store

Buyers become contacts, automatically

With a connected store, every customer who orders is synced into your phonebook with their spend, order count and last order date — and tagged automatically as a repeat buyer, a one-time buyer or a COD risk. Those tags are what make win-back and replenishment campaigns possible.

  • Spend, order count and last order date kept current
  • Automatic tags such as repeat, one-time and cod-buyer
  • Manual tags and custom fields you added are never overwritten
  • Ready-made segments for win-back and replenishment campaigns
Questions

Frequently asked

Yes. Anyone who writes to you becomes a contact automatically, so your list grows from real conversations rather than manual entry.
No. Store syncs add their own tags and fields and merge them with what is already there — your manual tags and custom values are preserved.
Yes. Deleting a contact removes their record and their conversation history. You can also clear an individual chat without deleting the contact.

Start answering customers properly

Connect your WhatsApp number and send your first automated reply today. 15 days free, no card needed.

No credit cardCancel anytimeYour data stays yours